Rooftop Office, a coworking space in Berlin, makes printing, scanning, and billing simple and intuitive for its members. They achieve this with a combined system that uses ezeep, Lexmark, and Nexudus. This integration automates tracking and billing, reducing administrative work while delivering a high-quality user experience.
Coworking spaces face the daily challenge of not only managing desks and rooms efficiently but also providing add-on services like printing and scanning without friction. Many spaces quickly reach their limits: Who is allowed to print what? How can usage and costs be tracked? And how do you offer professional-grade service while keeping admin overhead low?
Efficient Trio: ezeep, Lexmark, and Nexudus
The ezeep Release App, combined with a Lexmark printer and Nexudus, forms the digital backbone of print management at Rooftop Office. This powerful trio simplifies print, scan, and copy workflows, making them easy to manage.
- New users created in Nexudus are automatically imported into ezeep – no manual setup required.
- When members print or copy, costs are instantly tracked in Nexudus and automatically added to their monthly invoice.
Scan Feature Highlights
One standout feature is the innovative scanning function. The coworking manager can easily scan incoming mail for members who are currently offsite but have requested this service. These documents are automatically assigned to the appropriate user and stored in the ezeep management interface. There’s no need for time-consuming email forwarding or tracking – everything happens centrally, securely, and transparently.
Simple Setup
Setting up print access for new members is simple. With ezeep, users can be activated within seconds – no additional software or complex configuration needed. To print, users just log in via the app or swipe a card directly at the printer. One quick tap of the membership card on the reader – and they’re ready to print, scan, or copy.
Automatic Tracking of Print, Scan, and Copy
Another major benefit is the ability to automatically track all print, scan, and copy activity. This data flows directly into the Nexudus space management system, where it can be billed or reported in the customer’s monthly invoice. At the same time, clear reports help operators analyze usage and occupancy, enabling targeted service improvements.
For Rooftop Office Berlin, this means above all: greater efficiency and a higher quality of service. Members value the ease of use and full transparency. No installations, no tech headaches – just log in, print, done. And because copy jobs also require authentication, there’s an added layer of security and control.
This modern printing approach is more than just a convenient tool – it’s another step forward in the digital transformation of coworking spaces. Rooftop Office Berlin is a great example of how smart technology can create real added value for both users and operators.
Conclusion: A New Standard for Coworking?
The combination of the ezeep App, Lexmark hardware, and direct integration with Nexudus has proven to be a valuable addition at Rooftop Office. It reduces administrative work, ensures clear processes, and impresses users with its intuitive design.
“Thanks to ezeep, we can intelligently manage our entire print process – from the first scan to automated billing with a single click. And with the Nexudus integration, everything works smoothly and transparently. Our members immediately notice: this space is ahead of the curve,” says Christina Hotzel, Manager of Rooftop Office.
The ezeep print management platform builds on ThinPrint technology, trusted by Fortune 500 organizations worldwide and supporting millions of printed pages daily.
