Free Trial Log In
Free Trial Log In

Printer Profiles: Set the Defaults Once. Skip the Support Tickets.

Different teams need different print settings on the same printer. Printer Profiles let admins define defaults and assign them by user or group, all from the cloud. No GPOs. No scripts. No walking to each device.

Start Free TrialSee It In Action
15475 (1)
Why It Exists

Why Print Settings Are One of the Biggest Sources of Wasted Pages

One printer serves many teams. Without centralized defaults, every job starts with the wrong settings.

Users Print Wrong and Reprint

When the default is single-sided color but the user needed duplex mono, the job prints wrong and gets sent again. Every misprint wastes paper, toner, and time. Multiply that across an organization and it's a measurable cost.

Users Print Wrong and Reprint

IT Fields Tickets for Settings Changes

Without per-group defaults, users can't figure out how to switch trays, enable duplex, or change paper size. Each question becomes a help desk ticket that takes longer to resolve than the print job itself.

IT Fields Tickets for Settings Changes

GPO-Based Print Defaults Don't Work Across Platforms

Group Policy only applies to domain-joined Windows devices and depends on print servers. Mac, Chromebook, iOS, and Android users get no managed defaults at all. Remote and hybrid workers are on their own.

What You Can Configure

One Profile Per Printer, Per Group. All From the Cloud.

Each profile is tied to a specific printer and assigned to a user or group. Here's what you can control.

Color Output

Default to black and white for cost-conscious groups, or allow color for teams that need it. Reduces unnecessary color printing across the organization without restricting it entirely.

Color Output

Duplex

Set double-sided printing as the default to cut paper usage in half. Especially effective for high-volume groups like finance or legal where most jobs don't need to be single-sided.

Duplex

Paper Size

Define letter, A4, legal, or label sizes as the default for specific teams. Prevents the "why did my invoice print on legal size?" moments that happen when someone before them changed the tray.

Paper Size

Tray Selection

Route jobs to the correct tray by default: recycled paper in Tray 2 for general printing, letterhead in Tray 3 for executive correspondence, or labels in Tray 1 for shipping.

Tray Selection

Orientation

Set landscape or portrait as the default for groups that consistently need one over the other. Useful for teams printing wide-format reports, spreadsheets, or architectural drawings.

Orientation

Resolution

Adjust print quality defaults per group. Standard resolution for everyday documents, high resolution for the design team's proofs or client-facing materials that need sharper output.

Resolution
How It Works

Set Up in Minutes. No Scripting. No GPOs.

Good to know: Printer Profiles set defaults, not restrictions. Users can still change color, duplex, or other options on individual jobs when they need to.
scale-grow
1

Create a Profile

In the ezeep admin portal, go to Printers, then Printer Profiles. Click Add Profile. Name it, select the target printer, and configure the default settings.

eco
2

Users Print with the Right Defaults

When users print to that device, the profile's settings are applied as their defaults. They can still adjust settings in the print dialog if needed, but the starting point is always correct.

Assign Printers and Print
15475 (1)
3

Assign Printers and Print

Printers assigned to the account in the ezeep admin portal appear automatically. Any application on the machine that can send jobs to a Windows printer can now print through ezeep, whether it's an ERP system, WMS, kiosk application, or a scheduled task. Jobs are rendered in the cloud and delivered to the printer. No user session required.

Start Free Trial
Real Examples

How Organizations Use Printer Profiles

Cost Reduction Across the Fleet

Set mono and duplex as defaults for all general users. Color stays available for override, but the daily default shifts to the more economical option. Organizations typically see an immediate drop in both color and single-sided output.
Cost Reduction Across the Fleet

Label and Receipt Printing

Assign a profile that defaults to the label stock tray on a specific Zebra or Epson printer. Every job from the warehouse or shipping group routes to the right tray automatically, without users selecting it manually each time.
Label and Receipt Printing

Shared MFPs in Multi-Department Offices

One printer serves HR, finance, and marketing. Each department gets its own profile: HR defaults to duplex, marketing to color, finance to mono. Same device, different starting points, fewer misprints.
Shared MFPs in Multi-Department Offices

Coworking Spaces and Education

Set cost-saving defaults like mono and duplex for member or student groups to reduce waste and keep per-page costs predictable. New users get the right settings automatically without any explanation from staff.
Coworking Spaces and Education

Frequently Asked Questions

Curious about how it all works? Here's everything you wanted to know about ezeep's cloud printing solution!

What are Printer Profiles in ezeep?

Printer Profiles are cloud-managed default print settings that admins assign to specific printers per user or group. Each profile controls defaults for color output, duplex, paper size, tray selection, orientation, and resolution. When a user prints, the profile's settings appear as the starting point in the print dialog. Users can still override settings on individual jobs. Profiles guide behavior without locking it down.

Can different groups have different default settings for the same printer?

Yes. Admins can create multiple profiles for the same physical printer and assign each to a different group. For example, the accounting team can default to mono and duplex while the design team defaults to color and single-sided, all on the same device. Each group sees their own defaults when they open the print dialog.

How are Printer Profiles different from setting defaults through Group Policy?

Group Policy requires Active Directory, a print server, and domain-joined Windows devices. Changes depend on GPO refresh cycles and only apply to Windows. ezeep Printer Profiles are managed from a cloud portal, apply immediately, and work across Windows, macOS, ChromeOS, iOS, and Android. No domain membership, no print server, no gpupdate /force.

Do Printer Profiles restrict users from changing settings on individual jobs?

No. Profiles set defaults, not restrictions. Users can still adjust color, duplex, tray, and other options in the print dialog when they need to. The profile ensures the starting point is always right so users don't have to change settings for routine jobs.

Which ezeep plans include Printer Profiles?

Printer Profiles are available on all ezeep plans, including the Free plan. Profiles are applied at the cloud level during rendering, so they work across every operating system ezeep supports.

Back to top

Set the Defaults Once. Let Everyone Print Right.

No scripts. No GPOs. No per-device configuration. Printer Profiles give every user the right starting point for every print job, managed from the cloud.

ezeep-chart (1)