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Self-Join: Printing Access That Sets Itself Up

Give people instant access to printing without tickets, emails, or admin work. Users scan a QR code or open a link and onboard themselves. You stay in full control. Whether they're visiting for a day or joining for the long term.

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Core Benefit

Stop Managing Printing Access by Hand

Guests, contractors, and new team members all need printing - often right away. Traditionally, that means manual invites, support tickets, and cleanup work later.

Self-Join removes that friction by letting users join on their own using a simple link or QR code. Access is granted automatically, based on rules you’ve already defined.

Printing access becomes instant without becoming messy.

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How It Works

Three Steps to Printing Access on Autopilot

Generate a link. Share it. Users onboard themselves into the right group with the right printers.
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Enable Self-Join and Choose a Group

In the ezeep admin portal, enable Self-Join in settings. Select the group that self-joined users will be added to. This group should already have printers assigned. You can also choose whether Self-Join creates permanent or temporary users.

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Generate and Share the Link or QR Code

The admin portal generates a Self-Join URL and a downloadable QR code. Post the QR code at the front desk, in a lobby, on a welcome sheet, or on signage near printers. Share the link via email, Slack, a welcome page, or wherever new users will see it.

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Users Scan, Sign Up, and Print

Users scan the QR code or open the link. They enter their email address and receive an invitation. Once they accept, they're added to the organization and placed into the assigned group. Printers appear automatically, and they can start printing immediately.

Ways to Use

Temporary Self-Join

For short-term access that cleans up after itself 

Permanent Self-Join

For onboarding long-term users without invites 

Temporary Self-Join gives users printing access for a limited period. When that time is up, their account is automatically removed from the organization. No manual cleanup, no stale accounts piling up.

Instead of tracking who joined and when, the system handles expiration for you. Set it up once for a group, and every temporary user who self-joins gets the same access with the same automatic removal.

Best For: Events, visitors, contractors, workshops, day passes 

Temporary Self-Join gives users printing access for a limited period. When that time is up, their account is automatically removed from the organization. No manual cleanup, no stale accounts piling up. Instead of tracking who joined and when, the system handles expiration for you. Set it up once for a group, and every temporary user who self-joins gets the same access with the same automatic removal. Best For: Events, visitors, contractors, workshops, day passes

Permanent Self-Join is designed for people who need ongoing access. Users join once and remain part of your organization until you decide otherwise.

Instead of sending individual invitations, you share one link or QR code, making it ideal for fast-growing teams or recurring users.

Best For: Employees, members, students, growing organizations

Permanent Self-Join is designed for people who need ongoing access. Users join once and remain part of your organization until you decide otherwise. Instead of sending individual invitations, you share one link or QR code, making it ideal for fast-growing teams or recurring users. Best For: Employees, members, students, growing organizations
Who This Is For

Self-Service Printing Access for Every Environment

Coworking Spaces and Shared Offices

Members come and go. Day passes, hot desks, new tenants. Self-Join lets everyone onboard themselves and start printing without front desk involvement or admin setup.

Event and Conference Organizers

Attendees need to print for a day or a weekend. Temporary Self-Join gives them instant access that disappears automatically when the event ends.

Universities and Training Centers

Students, visiting faculty, and workshop participants all need printing. Self-Join scales from a handful of guests to an entire incoming class without individual invites.

Growing Teams and New Offices

New hires across locations can onboard themselves on day one. No waiting for IT at HQ to send an invite. Share one link per office and people self-onboard into the right group.

Why Use Self-Join

What Changes When Access Runs Itself

Faster Onboarding

People can print on day one. Or even minute one. No waiting for an admin to send an invite, no back-and-forth over email, no "can someone give me printer access" messages in Slack.
Faster Onboarding

Less Admin Work

No manual invites, no reminders, no chasing people who haven't accepted yet. Set up the group and printers once, share the link, and every new user gets the same experience automatically.
Less Admin Work

Better Security Hygiene

Temporary access ends automatically, so you're not carrying hundreds of stale guest accounts months after an event. Permanent users stay until you remove them. Either way, access is scoped to the group and printers you've defined.
Better Security Hygiene

Happier Users

No waiting, no asking, no confusion about how to print. Users scan a code, sign up, and their printers appear. It works the way people expect technology to work in 2026.
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Why ezeep vs. Other Approaches

Self-Join vs. Traditional Guest Printing

Most print platforms still treat guest and new-user access as an admin task. ezeep makes it self-service by design. 
Traditional Approach
ezeep Self-Join
Printer Access
Web portal for one-off uploads, no real printers on the device
Full OS-level printers that work from any application
Account Cleanup
Admin manually deletes guest accounts
Temporary users removed automatically on expiration
Device Support
Often requires desktop agents or browser plugins
Works on Windows, macOS, ChromeOS, iOS, Android with no agents
Plan Availability
Guest features gated behind premium or enterprise tiers
Included on all plans, including Free

Frequently Asked Questions

Curious about how it all works? Here's everything you wanted to know about ezeep's cloud printing solution!

What is Self-Join printing?

Self-Join is a feature that lets users give themselves printing access by scanning a QR code or opening a link. Instead of waiting for an admin to send an invitation, users onboard instantly into a predefined group with printers already assigned. The admin defines the rules once. Every user who self-joins gets the same scoped access automatically.

What is the difference between temporary and permanent Self-Join?

Temporary Self-Join provides time-limited printing access that expires automatically. When the access period ends, the user's account is removed from the organization with no admin action required. Permanent Self-Join is for long-term users like employees or members and stays active until an admin removes it. Organizations can run both at the same time for different groups.

Can I control which printers Self-Join users can access?

Yes. Self-Join users are placed into a group you define in the ezeep admin portal. That group determines which printers they can see and use. Admin-assigned printers are locked and cannot be changed by the user. You set up the group once, and every person who self-joins gets the same controlled access.

Does Self-Join work on all devices and operating systems?

Yes. Self-Join works across Windows, macOS, ChromeOS, iOS, and Android. Users scan the QR code or open the link from any device and receive full OS-level printer access through the ezeep platform. No drivers, agents, or browser extensions are required.

Which ezeep plans include Self-Join?

Self-Join is available on all plans, including the Free plan. On paid plans (Pro, Business, Enterprise), each self-joined user consumes a license only after they accept the invitation, not when the link is shared.

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Let Printing Access Take Care of Itself

From one-day guests to long-term teams, Self-Join gives people the access they need. And gives admins one less thing to manage.

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