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Cloud Printing for Cobot Coworking Spaces

Connect ezeep with Cobot and printing charges flow straight to your members' monthly invoices. Members print from any device, your team stops managing printer headaches, and billing takes care of itself.

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What the Integration Actually Does

What Does the ezeep Integration with Cobot Do?

Sync your members to ezeep, assign them to printer groups based on their Cobot plan, and add printing charges directly to their monthly Cobot invoice. When a member prints, ezeep tracks the job and Cobot handles the billing. No spreadsheets, manual reconciliation, or separate invoicing step.

Automatic Invoice Billing

Every print job is tracked by ezeep and added as a line item on the member's next Cobot invoice. Color, black-and-white, page counts: it's all there, billed automatically.

Automatic Invoice Billing

Plan-Based Printer Groups

When you connect ezeep and Cobot, groups are created to match your Cobot plans. Premium members get access to one set of printers, basic members get another. You control who prints where.

Plan-Based Printer Groups

Printing Policies and Limits

Set printing policies in ezeep to cap how many pages each group can print per month. When a member hits their limit, the policy handles it. No awkward conversations needed.

For Operators

Printing That Bills Itself So You Don't Have To

Every Page Becomes a Line Item

Print jobs are tracked by ezeep and added to the member's next Cobot invoice automatically.

Color and black-and-white are broken out separately, calculated from the fee products you've already configured in Cobot.

 

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Usage Caps That Enforce Themselves

Set monthly page limits per plan so nobody runs through your toner budget unchecked.

Hot desk members might get 50 pages, private offices might get 500. When someone hits their cap, ezeep handles it.

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No New Billing Infrastructure

The integration uses the products and services already in your Cobot account. You're not adding a new invoicing layer.

Print charges slot into the same workflow your members are already used to.

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Usage Reports When You Need Them

See which members are printing, how much, and on which printers.

The ezeep dashboard gives you per-member breakdowns, and CSV exports make it easy to hand off to accounting or review during planning.

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Less Infrastructure. More Calm.

Move campus printing to the cloud and reduce the day-to-day maintenance burden. Have fewer patches, fewer queue mysteries, and fewer "it broke overnight" surprises.

Server-Free
Centralized
Less Upkeep
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One Experience Across Campus

Support the real education device mix - Chromebooks, MacBooks, Windows laptops, tablets, and phones - across libraries, labs, dorms, and shared printers without special steps per department or "this printer only works on that OS."

Campus-Wide
Cross-Platform
User-Friendly
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Permissions That Actually Make Sense

Tie printer visibility and access to identity and groups, so students, staff, faculty, and researchers see the right printers by role, building, and department - all without constant manual adjustments.

Role-Based
Location-Aware
Consistent
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Temporary Access, Without Temporary Chaos

Support guest lecturers, visiting scholars, events, and short-term programs with controlled access that doesn't create recurring IT work or one-off setups.

Temporary Access
Controlled
Low Effort
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Confidential Pages Stay With The Right Person

Reduce tray exposure in busy shared spaces. Pull Printing helps ensure jobs only release when the user authenticates at the printer with their school ID, helping protect exams, registrar documents, and sensitive student records.

Private Release
Less Mix-Ups
Auditable
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Visibility Finance Can Actually Use

Understand usage across departments and locations, support quotas and accountability, and make it easier for busier and finance teams to track print spend without turning IT into the print police. 

Measurable
Accountable
Budget-Friendly
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Cost Recovery Without The Busywork

For campuses that charge students to print, ezeepCampus adds Self-Join onboarding and credit-based printing, so students and staff can self-serve while your institution keeps pricing and access under control.

Self-Join
Credit-Based
Accountable
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Let's Find the Right Setup for Your Space 

ezeep is free for up to 10 users, and we offer special pricing for coworking spaces. Whether you run one location or several, we'll help you set things up in a way that fits how your space operates.

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For Members

Printing That Just Works, From Whatever Device They Brought

Members don't want a tutorial. They want to print and get back to work.

Bring Any Device

Laptop, tablet, phone, Chromebook. Members print through the ezeep app or web portal and the cloud handles the rest. No drivers to install, nothing to configure on their end.
Bring Any Device

Print Now or Print Later

Send a job from anywhere, grab it at the printer when it's convenient. Documents wait in the cloud until someone's ready to pick them up.
Print Now or Print Later

Drop-Ins Are Covered Too

Guests and day pass visitors print the same way as full-time members. No permanent account needed, no extra setup from your team.
Drop-Ins Are Covered Too

Charges on the Invoice, Not in Their Head

Everything they print shows up on their Cobot invoice with a clear per-page breakdown. No guessing, no asking at the front desk.
Charges on the Invoice, Not in Their Head
How It Works

How to Set Up Cobot Printing with ezeep

Getting started takes a few minutes. You'll need an ezeep account with your workspace printers already connected (the ezeep Hub makes that part painless).
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Set Up Your Printing Products in Cobot

Go to Products & Services in Cobot and create printing fee items (e.g., "Page B/W," "Page Color"). These are what will appear as line items on member invoices.

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Connect ezeep in Cobot

Navigate to Add-Ons in your Cobot dashboard, find ezeep, and click Connect. Log in with your ezeep admin credentials. Done.

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Sync Members and Assign Groups

Cobot members sync to ezeep and land in groups that match their plans. Set printing policies on each group to define limits, then link your Cobot printing fee products in the ezeep settings so charges flow to invoices automatically.

Webinar

Watch Our Joint Webinar with Cobot

Want to see how coworking spaces are automating printing and daily operations together? Check out our joint webinar with Cobot, where we walk through real workflows and show how operators are saving time while improving the member experience.

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How Your Printers Connect to the Cloud 

The ezeep Hub is a small, maintenance-free device that bridges your existing printers to ezeep's cloud platform. Plug it in, connect your printers, and they're available to every member and guest in your space. No print servers, no driver packages, no ongoing IT work.

Once it's running, your printers just stay available. You don't have to think about it again.

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Support Documents

Documentation & Support

This integration is built and maintained by Cobot.

For step-by-step configuration details, visit the Cobot Help Center or the ezeep Knowledge Base. Our team is also happy to help if you have questions along the way.

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Other Coworking Printing Integrations

ezeep also integrates with other leading coworking management platforms, including Archie, Spacebring, Nexudus, Coworks, and OfficeRnD. Each integration works a little differently depending on the platform, but the result is the same: printing that runs itself.

Frequently Asked Questions

Curious about how it all works? Here's everything you wanted to know about ezeep's cloud printing solution!
How does the ezeep integration with Cobot work?

The integration syncs your Cobot members to ezeep and assigns them to printer groups based on their membership plan. When a member prints, ezeep tracks the job and the charge is added directly to their next Cobot invoice as a line item. If a membership ends, access is removed. No manual steps required.

Does printing get billed automatically through Cobot?

Yes. You set up printing fee products in Cobot, then connect them in the ezeep integration settings. From that point on, every print job a member sends is tracked by ezeep and charged on their monthly Cobot invoice. You never have to manually calculate or reconcile printing costs.

Can I limit how many pages members can print?

Yes. In ezeep, you create printing policies and attach them to groups. Each policy can set page limits per month. When a member reaches their limit, the policy enforces it. You can set different limits for different plans, so hot desk members might get 50 pages while private office members get 200.

Do members need to install printer drivers?

No. ezeep uses driverless cloud printing, which means the print job is processed in the cloud and delivered to the printer in a format it already understands. Members print from MacBooks, Windows laptops, iPads, Chromebooks, or smartphones using the ezeep app or web portal. Nothing to install, nothing to configure.

What makes ezeep different from other coworking printing options?

ezeep is built for shared and coworking environments from the ground up, with native integrations into platforms like Cobot, Archie, Spacebring, Nexudus, Coworks, and OfficeRnD. It provides true driverless printing from any device, automated billing through your coworking platform, plan-based access control, built-in usage tracking, and the ezeep Hub for connecting printers to the cloud without print servers. It's free for up to 10 users, with special pricing for coworking spaces.

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Ready to Turn Printing Into a Revenue Stream?

ezeep is free for up to 10 users. Connect it to Cobot and printing charges land on member invoices automatically. 

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