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Cloud Printing for Events and Conferences

Give attendees fast, secure printing from their own devices without installing anything. ezeep sets up in minutes, scales from workshops to global summits, and cleans up automatically when the event ends. One less thing for your team to manage on-site.

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Event Printing Problem

Why Event Printing Still Creates Chaos

Events move fast. Attendees need to print tickets, schedules, agreements, and working documents from their own devices, and traditional printing can't keep up with temporary, high-volume environments.

Thousands of Devices, Zero IT Control

Attendees bring laptops, tablets, and phones across every operating system. Installing drivers or configuring printers on personal devices isn't realistic, and a single shared PC behind a registration desk creates bottlenecks the moment things get busy.

Thousands of Devices, Zero IT Control

Temporary Venues, Unreliable Networks

Conference WiFi is shared across thousands of devices, often firewalled, and managed by the venue. Any printing setup that depends on local network discovery or direct device-to-printer connections is one network hiccup away from failing. Temporary infrastructure shouldn't require permanent IT resources.

Temporary Venues, Unreliable Networks

No Visibility Into Costs or Usage

When sponsors and exhibitors need invoicing, or when budgets need tracking in real time, most event printing setups offer no reporting at all. You find out what happened after the event is over, if you find out at all.

How ezeep Makes It Work

Event Printing That Works on Any Device, Without Any Setup

Attendees Print from Their Own Devices

Participants scan a QR code, connect to event printers in seconds, and print from whatever they brought: laptop, tablet, iOS, Android, Windows, Mac, or Chromebook.

No app downloads, no driver installs, no staff assistance needed.

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Set Up Print Stations in Minutes

The ezeep Hub connects any printer to the cloud instantly. No print servers, no network configuration, no on-site IT team required.

Plug it in, assign it in the dashboard, and the print station is live.

 

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Control Access and Auto-Remove Attendees

Decide who can print and for how long. Attendees self-register through a QR code or secure link, and ezeep automatically removes their accounts after a configurable retention period.

No manual cleanup, no leftover access.

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Track Costs and Invoice in Real Time

See exactly what's being printed, where, and by whom.

Our dashboard gives you live reporting on usage, printer status, and costs, so you can stay on budget or invoice sponsors and exhibitors accurately.

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Keep Conference Documents Secure

Conference materials often contain sensitive content: draft agreements, financial reports, delegate information.

Pull Printing holds jobs until the attendee authenticates at the d

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Less Infrastructure. More Calm.

Move campus printing to the cloud and reduce the day-to-day maintenance burden. Have fewer patches, fewer queue mysteries, and fewer "it broke overnight" surprises.

Server-Free
Centralized
Less Upkeep
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One Experience Across Campus

Support the real education device mix - Chromebooks, MacBooks, Windows laptops, tablets, and phones - across libraries, labs, dorms, and shared printers without special steps per department or "this printer only works on that OS."

Campus-Wide
Cross-Platform
User-Friendly
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Permissions That Actually Make Sense

Tie printer visibility and access to identity and groups, so students, staff, faculty, and researchers see the right printers by role, building, and department - all without constant manual adjustments.

Role-Based
Location-Aware
Consistent
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Temporary Access, Without Temporary Chaos

Support guest lecturers, visiting scholars, events, and short-term programs with controlled access that doesn't create recurring IT work or one-off setups.

Temporary Access
Controlled
Low Effort
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Confidential Pages Stay With The Right Person

Reduce tray exposure in busy shared spaces. Pull Printing helps ensure jobs only release when the user authenticates at the printer with their school ID, helping protect exams, registrar documents, and sensitive student records.

Private Release
Less Mix-Ups
Auditable
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Visibility Finance Can Actually Use

Understand usage across departments and locations, support quotas and accountability, and make it easier for busier and finance teams to track print spend without turning IT into the print police. 

Measurable
Accountable
Budget-Friendly
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Cost Recovery Without The Busywork

For campuses that charge students to print, ezeepCampus adds Self-Join onboarding and credit-based printing, so students and staff can self-serve while your institution keeps pricing and access under control.

Self-Join
Credit-Based
Accountable
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Who Solution is For

Built for Event Organizers, Planners, and Venues

Conferences, Congresses, and Summits

Handle thousands of participants across multiple print stations without bottlenecks during peak registration or session changes. Official documents, agreements, and resolutions are available on demand.
Conferences, Congresses, and Summits

Corporate Events, Workshops, and AGMs

Printed reports, agendas, participant lists, and voting materials are accessible without creating an IT project around every meeting. Works for board gatherings, team offsites, and seminars alike.
Corporate Events, Workshops, and AGMs

Trade Shows and Exhibitions

Exhibitors print product sheets, contracts, and lead capture forms right from their booth. Each exhibitor uses their own devices with shared or dedicated printers, and usage is tracked per exhibitor for billing.
Trade Shows and Exhibitions

Venues and Convention Centers

Offer printing as a built-in venue service. Pre-configure ezeep Hubs with your on-site printers and activate them for each event. When the event ends, attendee access is removed automatically while your infrastructure stays ready.
Venues and Convention Centers
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Trusted at the World's Largest Events

At the UN Climate Conference COP16 in Riyadh, ezeep provided printing for thousands of global delegates across 12 print stations, handling over 10,000 pages while reducing energy use, minimizing paper waste, and offsetting CO2 emissions through our Justdiggit partnership.

How It Works

How Event Printing Works with ezeep

From setup to teardown, without the chaos.
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Set Up Print Stations

Connect preconfigured ezeep Hubs to printers at each print station. The Hub is plug-and-play. Once it's on the network, the printer is live and manageable from the dashboard.

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Attendees Self-Register and Print

Participants scan a QR code or follow a secure link to register. Within seconds they can print from any personal device. No software, no drivers, no waiting in line.

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Manage, Monitor, and Wind Down

Track print volume and costs in real time from one dashboard. When the event ends, attendee accounts are removed automatically. No manual cleanup required.

Meet ezeep Hub

Portable Print Infrastructure for Any Venue

The ezeep Hub is a compact device that connects printers to the cloud without servers, drivers, or network configuration. Ship them pre-configured to any venue, plug them in, and print stations are live. After the event, pack them up and redeploy at the next one.

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Frequently Asked Questions

How does event printing work with ezeep?

Attendees scan a QR code or follow a secure link to self-register, then print from their own laptop, tablet, or smartphone to any connected printer. No apps, no drivers, no on-site IT support. The ezeep Hub connects printers to the cloud so print stations can be set up in minutes.

Can attendees print from their own devices?

Yes. ezeep supports BYOD printing from Windows, Mac, iOS, Android, and Chromebook devices. Attendees connect through a QR code and print from any personal device without installing software or drivers.

How do you manage attendee access after the event?

ezeep's Self-Join feature lets attendees register themselves via QR code or secure link. Administrators set a retention period, and user accounts are automatically removed when it expires. No manual cleanup, no lingering access.

Can printing costs be tracked and invoiced per event?

Yes. The ezeep dashboard provides real-time reporting on print volume, printer status, and costs. Data can be exported to support invoicing for sponsors, exhibitors, or internal departments.

What types of events work with ezeep?

Conferences, corporate events, trade shows, academic symposiums, workshops, AGMs, and multi-day summits. Any event where attendees need to print from personal devices benefits from ezeep's cloud-based approach, since it doesn't depend on venue network infrastructure.

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Make Printing the Easiest Part of Your Next Event

Set up in minutes, print from any device, track every page, and clean up automatically. From workshops to global summits, ezeep keeps event printing fast, secure, and under control.

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