Printing remains one of the most expensive IT processes, prompting many organizations to seek ways to lower these expenses. Identifying key areas for savings in your print infrastructure can significantly reduce costs. This guide explores how cloud print management can help you achieve substantial reductions in printing-related expenditures.
Seven Ways to Reduce Your Printing Costs with ezeep
A cloud print management platform delivers significant cost savings. Here are seven strategies to help you control and reduce your print spend.
Unify Your Approach for All Devices and Printers
Printing methods often vary greatly across different device and printer brands (Canon, Epson, HP) or types (laser, inkjet). This inconsistency complicates the process for both users and IT admins. ezeep provides a consistent, standardized interface across all devices and printers. This uniform experience reduces employee training needs, lowers help-desk inquiries, and diminishes maintenance costs.
Continue to Use Existing Printers
You do not need new hardware to use ezeep. All your current printers can be integrated into the system, saving you the expense of purchasing new equipment and conserving resources. This approach supports sustainable printing practices.
Eliminate Print Servers
ezeep operates without the need for traditional print servers, replacing them with the maintenance-free ezeep Hub. This device manages on-site communication with network printers. Print job preparation, or rendering, shifts entirely to the cloud, removing the costs tied to maintaining and running physical print servers (which can average nearly $/€2000 per server). The ezeep Hub also consumes less energy, leading to a lower environmental impact.
Go Driverless
Installing various printer drivers on each user's device is a time-consuming and obsolete task. Cloud-based printing eliminates the need for drivers, removing compatibility testing for different drivers or virtual desktops. This also prevents spooler crashes caused by incompatible driver combinations.
Reduce Paper and Toner Consumption
With ezeep's Pull Printing feature, based on its AnyPrinter functionality, you eliminate hundreds of forgotten print jobs per employee each year. Jobs are released only when the user is physically at the printer. Setting duplex printing as a default can cut paper consumption and per-page printing costs by up to 50%. Printer Profiles allow for easy assignment of resource-saving default settings, such as black and white or duplex printing, to user groups, effectively lowering overall printing costs.
Simplify Your Printer Queue Setup
ezeep consolidates multiple printer queues and complex printer mapping into a single AnyPrinter queue. New printers are added in minutes, saving hours of configuration time because no device-specific customization is required. Sharing printers across different locations is also straightforward, requiring just a few clicks.
Protect Against Costly Security Threats
ezeep enhances printer security through continuous verification and authorization during the printing process. For zero-trust environments, ezeep is a vital component for secure printing, bypassing common attack vectors like PrintNightmare. By moving print servers to the cloud, the risk of security incidents due to misconfigured servers, which can cost millions per incident, is significantly reduced.
Discover more strategies to manage printing costs. For additional tips, explore our checklist.
Download our checklist: 10 Tips to Lower Your Printing Costs
