By Alina Roessler on October 17, 2025
ezeep Self-Join simplifies printing access for all user types, from temporary guests to permanent employees. It automates user onboarding and offboarding, removing manual IT tasks while ensuring secure and instant printing capabilities for everyone. This feature is essential for dynamic workplaces that need flexible, controlled printing solutions without manual intervention.
Why Use One Printing Solution for All User Types?
Traditionally, IT admins faced tedious manual tasks when onboarding new users for printing, including sending invitations, assigning printers, and remembering to remove temporary accounts. With ezeep Self-Join, these manual processes are eliminated, simplifying print management for diverse user groups.
There are now two powerful options tailored to every use case:
Self-Join for Permanent Users
This option is ideal for employees, members, or students who require ongoing printing access. Admins simply generate a permanent link or QR code. Users scan the code, enter their email, receive an invitation, and are automatically added to the correct printers, gaining instant printing access without any direct admin involvement.
Ideal for:
- Coworking spaces (without a space management program) onboarding new members
- Universities or schools enrolling students
- Enterprises welcoming new hires
Once joined, users remain active until an admin specifically removes them, ensuring long-term access with full administrative control.
Temporary Self-Join
Designed for guests, visitors, contractors, or event attendees, this version offers the same simplicity with built-in automation for offboarding. Users sign up via a link or QR code and get printing access for a defined period, typically from five days to one month. After this period, their account is automatically deleted.
Ideal for:
- Coworking day-pass users or trial visitors
- Contractors and consultants working short-term
- Guest lecturers or workshop attendees
- Event participants printing schedules or materials
This automation ensures clean user lists, GDPR-compliant data handling, and no forgotten accounts. It saves administrators significant time and effort.
Simple, Secure, and Built to Grow
With both permanent and temporary Self-Join options, organizations can cover every scenario with one consistent process. A single QR code at reception can serve everyone, from a drop-in guest to a full-time team member. This approach reduces complexity and provides a unified experience.
Benefits at a glance:
- Instant access: Users onboard themselves in seconds.
- Security built in: Double opt-in confirmation and automatic account cleanup ensure protected access.
- Smarter management: Admins predefine printer groups and access rules for better control.
- No maintenance: Temporary users are offboarded automatically, reducing administrative overhead.
For IT teams, this means fewer manual tasks and more efficient operations. For users, it means printing freedom, anytime, anywhere.
A New Standard in User Onboarding
As hybrid work, coworking, and shared offices continue to grow, organizations need solutions that adapt to how people really work. ezeep Self-Join features deliver just that, simplifying onboarding, strengthening security, and making printing as straightforward as Wi-Fi. This system offers a modern approach to managing print environments.
Ready to Simplify Printing for Everyone?
From drop-in guests to full-time teams, ezeep Self-Join handles it all. Support every user to start printing in seconds without adding to your workload.
Learn more about ezeep and discover how easy, protected printing can be.
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